Brehm Communications, Inc

Administrative Assistants (43-6014)

General Information
Location  16644 West Bernardo Drive
Ste 300
San Diego, CA 92127
United States
Base Pay  $16.00-$21.00 / Hour
Relocation Expense Covered  No
Employee Type  Non-Exempt
Minimum Experience  1 Year
Required Degree  2 Year Degree
Manage Others  No
Contact Information
Name  Mei Long
Email  Mei@BrehmMail.com
Description

Essential Duties and Responsibilities:

1. Review, verify, record, adjust and balance administrative, financial & health insurance transactions.

2. Aid in the processing of invoices, dunning (past-due accounts) letters and other accounting functions, as assigned.

3. Process and/or aid the Accounting Department with A/R and/or A/P functions.

4. The ability to develop and/or maintain accurate reports, spreadsheets and databases for administrative and fiscal purposes.

5. Efficiently respond to field account inquiries.

6. Compute and draft a variety of administrative and financial analysis reports on a weekly, monthly and/or quarterly basis, as guided and directed by Accounting Manager or corporate staff.

7. Create and maintain personnel files, both electronic and hard-copy, as well as fiscal, under the guidance of the Accounting Manager.

8. Prepare invoices, checks, account statements, reports, general ledger accounts with various registers; review general ledger information; review revenue reports and balance sheets; and reconcile statements.

9. Maintain vendor files, W-9s and assist with year-end 1099 and 1095 processes.

10. Assist with the management of mailings, shipping and receiving of materials, including review and verification of tracking.

11. Process benefits administration for employees, including adding/deleting entries, enrollments, updating information, etc.

12. Ability to assist the payroll with timesheets and approvals, as assigned.

13. Aid the corporate executive staff with administrative duties, as assigned.

14. Provide administrative assistance, as this position maintains HR-related materials and tracks labor management.

15. Assist with ongoing customer service.

16. Ability to maintain confidentiality and organize processes.

17. Other related duties, as assigned.

Education & Work Experience:

  • 2 to 5 years of accounting/fiscal experience and/or certification or Associates degree in field
  • 1 to 3 years of administrative or human resources experience and/or certification or Associates degree in field
  • Proficient with Microsoft Office, including Word, Excel, Outlook and PowerPoint
  • Must have knowledge of office equipment: computer, copy machine, fax, 10-key, 45+ wpm, data entry proficient

The ideal candidate shall possess:

  • Very strong administrative capabilities, including: time management, prioritization, and organizational skills
  • Must be a team player, detailed-oriented and self-starter
  • Must present business casual dress code, per Company policy.
  • Must also have ability to handle customer complaints in a timely manner, with objectivity and fairness to the company, as well as to the customer
Requirements
  • 2 to 5 years of accounting/fiscal experience and/or certification or Associates degree in field
  • 1 to 3 years of administrative or human resources experience and/or certification or Associates degree in field
  • Proficient with Microsoft Office, including Word, Excel, Outlook and PowerPoint
  • Must have knowledge of office equipment: computer, copy machine, fax, 10-key, 45+ wpm, data entry proficient
  • Very strong administrative capabilities, including: time management, prioritization, and organizational skills
  • Must be a team player, detailed-oriented and self-starter
  • Must present business casual dress code, per Company policy.
  • Must also have ability to handle customer complaints in a timely manner, with objectivity and fairness to the company, as well as to the customer